‘Corporate Print Rooms’ : An Untapped Opportunity

Many corporate customers are identifying print and document related costs as an area that can be improved relatively quickly and easily within their organisations.  The rise of the managed print service, print audit procedures along with outsourcing agreements are the proof of this trend.

It always surprises me that the focus of these projects always appear to be geared at the office user, the desktop print environment and the floor located copier and scanner devices within the main office infrastructure. We come across many customers who are interested in reducing costs, gaining control, improving productivity and improving compliance aspects such as security and environmental aspects, but yet are only looking at their office based equipment / processes.

This creates a massive untapped opportunity relating to the improvements that can be delivered from the corporate print room and the work that is outsourced from the customer.  When you consider that typically 50% of all document volume goes through or is outsourced from a corporate print room – yet remains un-investigated, you can see the opportunity that customers are potentially missing.

At Xeretec we think slightly differently and review the whole document production / print arena.  This includes both the office environment, and the print room / outsource areas – after all, how can you have a print / document strategy that does not encompass 50% of the documents being produced?

Our experience has shown that significant savings and improvements can be delivered via:

1. The introduction of new technology and cost effective business models.
2. The introduction of new software that both promotes and simplifies the submission of documents – whether produced locally or from various sites across the company.
3. The complex analysis of outsourced work to ensure that documents are produced in the most cost effective / high quality manner within the targeted timescales.
4. The introduction of tools and processes that provide improved control, productivity, where appropriate cross charging and ultimately effectiveness.

To add to the above we have been developed a solution that can deliver up to 45% running cost reduction on a clients existing print room equipment.  The benefit of this is that a client can potentially benefit from lower running costs immediately without significant change. 

Xeretec are proven in this arena and always review the complete document / print strategy within our clients.  I am more than happy to personally speak to any customer who is engaged or wanting to explore a project of this nature. We have built a proven reputation and I will enjoy taking you to one of our many existing customer sites to really see the differences that we provide.