What is Managed Print Services (MPS)?
Until it is identified, most companies do not realise that they have underlaying issues with how they print, copy, store and share office documents.
Our Managed Print Service is one of the easiest ways to control expenditure and drive business efficiency.
With software tools and services which are customised to the individual needs of your business, our MPS solutions offer total control.
Print management and cost savings
Many organisations are unaware of the opportunity to make significant savings from capital and operational expenditure through simply managing their print and copying infrastructure more effectively. Research has shown that an effective managed print solution can deliver savings of up to 30% in print costs. In fact on average we can save a company £147.00 per employee, per annum.
Outside of the cost saving benefits it is widely accepted that the solution improves business efficiency and thus will also increase the productivity of your IT team as they focus on core business activity.
How does Managed Print Services work?
The process starts with an audit to understand your organisation's current usage across all print devices. We use world leading, secure software, that is installed on your network which monitors the devices over a set period of time. Based on the results of the assessment we will be able to recommend the best solution based upon the demands of your business.
At the heart of managed print services is the remote management of the devices. This means that all of the printers, copiers and multifunction devices within your organisation are monitored 24/7, removing the time consuming responsibility of controlling and managing the devices internally.
The key benefits of MPS are:
• Consumables are automatically ordered and delivered just when you need them.
• Many technical issues that are normally escalated internally to resolve can be fixed remotely
• In the event an engineer is required on site, they can assess the issue remotely in advance, in order to identify any tools and parts required to fix it, thus ensuring that they are prepared when they arrive.
As technology develops, so to is managed print evolving to encompass mobile print technology and other advances in technology or changes to the work environment. In a business environment this functionality allows any mobile device (laptop, smartphone or tablet) to connect to any printer at any time.
Further benefits of this solution include increased security around the production and management of documents, together with the provision of audit trails, privacy usage and copy usage. It can also be used in conjunction with a mobile print policy.
Managed Print Service on existing equipment
Xeretec’s managed print service uses the most sophisticated software to remotely monitor and track an organisations print and copying devices. In a number of cases there may be no need to replace or upgrade all of the existing equipment, as many devices can benefit regardless of the manufacturer or age of the equipment.
The environmental benefits of a managed print service
By using MPS to analyse and control how your company produces its office documents, you can reduce much of the waste from printing (paper/ink/toner consumption) and reduce energy consumption.
Xeretec utilises Safecom, Equitrac and Papercut software in order to deliver bottom-line savings for companies of all sizes.
Our software solutions are scalable and can be configured to meet the specific requirements of any business need. You can silently track individual employee usage, office or department, to provide detailed analysis of usage costs, budgeting, and environmental impacts. Benefit from knowing that all of your companies printing is monitored and under control.
Click here to watch the beyond print video.
To download the Xeretec MPS Helpdesk video CLICK HERE