Publish date: 02.09.25

The idea of the “paperless office” has been around since 1978, yet here we are, still surrounded by printers, filing cabinets, and stacks of documents. Going paperless isn’t a switch you can flip overnight. For most organisations, the reality lies somewhere in between: becoming paper light rather than fully paperless.

Will we ever become a paperless society?

At Xeretec, we help organisations strike the right balance using Xerox’s advanced workplace solutions to reduce paper usage, cut waste, and move more workflows into the digital space.

The perks of going paperless

  1. Better access to information
    Digital systems make it easier to create, share, and manage information. Tools like Xerox® DocuShare® and Xerox® Workflow Central simplify document storage, retrieval, and collaboration, especially for hybrid and remote teams. Everyone gets the access they need without relying on stacks of paper.
  2. Stronger data security
    Paper can be risky. Once a document is misplaced, it’s gone. By digitising processes and combining them with secure print management tools such as PaperCut MF and Xerox® Workplace Solutions, you can track, release, and control documents safely. Features like secure print release ensure sensitive files never end up in the wrong hands.
  3. A more sustainable workplace
    Reducing paper usage directly reduces waste, energy consumption, and carbon emissions. With Xerox® ConnectKey®-enabled devices, you can digitise paper documents into secure, searchable files and reduce reliance on print. Add in Print Awareness Tools that encourage “think before you print” habits, and you’re making everyday choices that protect the planet.
Why it’s not that simple

Of course, there are challenges. Replacing legacy systems and digitising archives takes time and investment. Not every process can be digital (legal and compliance workflows often still require paper). And for some organisations, ingrained habits make it hard to fully move away from print.

But “imperfect” doesn’t mean impossible. The key is making incremental changes that reduce dependency on paper without disrupting your business.

Becoming paper light with Xeretec

The goal isn’t to eliminate paper completely, but to print less, and print smarter. That’s where we come in. With solutions such as:

Together, these tools empower your organisation to reduce waste, enhance security, and take meaningful steps towards a more sustainable, paper-light future.

Bottom line

A fully paperless society might still be out of reach, but with Xeretec and Xerox solutions, you can take control of your print environment, reduce waste, and move closer to a smarter, more sustainable way of working.