Xerox
Workplace Solutions
Manage printing across your organisation with secure print release, user authentication, mobile printing and cloud or on-premise deployment.
Print Control & Management Challenges
Printing Itself
Isn’t the Challenge
It’s controlling, securing and managing it consistently across users, locations and devices.
Xerox Workplace Solutions helps organisations:
Strengthen print security through authentication and secure release
Support hybrid and mobile working models
Improve visibility of print activity and usage
Reduce infrastructure and administrative overhead
Deliver a consistent user experience across the organisation
Integrate print management into wider IT operations
It’s particularly well suited to organisations with predominantly Xerox print environments looking to strengthen security, improve visibility, reduce costs and simplify print management.
Why Xerox
Workplace Solutions?
Most print platforms address part of the problem.
Xerox Workplace Solutions brings together secure printing, mobility, authentication, visibility and administration in a single environment.
Available as cloud or on-premise, it allows organisations to align print management with their infrastructure strategy — rather than forcing a change in direction.
Secure Print & Authentication
Control access through secure print release, PIN, card authentication and directory integration, ensuring documents are only released to authorised users.
Mobile & Hybrid Working
Enable users to print securely from laptops, mobile devices and remote locations, supporting modern hybrid working patterns.
Visibility & Reporting
Improve understanding of print usage, user behaviour and device activity to support governance, cost control and informed decision-making.
Simplified Administration
Reduce complexity through centralised management of users, devices and policies across the print environment.
Flexible Deployment
Deploy as either cloud-hosted or self-hosted depending on security, compliance and infrastructure requirements.
Xerox Workplace Solutions
Workplace Cloud vs
Workplace Suite
Xerox Workplace Solutions is available in both cloud and on-premise models. The right choice depends on your environment.
Not sure which is right for you?
We help organisations assess both options and define a practical roadmap aligned to their IT strategy.
Workplace Cloud
- Cloud-hosted platform
- Reduced infrastructure
- Lower ongoing administration
- Supports cloud-first strategies
- Faster deployment
- Home worker print tracker
- More advanced cloud-based analytics
Workplace Suite
- Self-hosted platform
- Greater local control
- Designed for complex environments
- Supports regulated or legacy estates
- Greater deployment control
Lynne Brown, VP Channel Sales UK & Ireland, Xerox
“We continue to be impressed by Xeretec’s knowledge of Xerox Workplace Solutions and their ability to apply that expertise in complex customer environments. Their consultative approach helps organisations make informed decisions and achieve successful outcomes from their print management strategy.”
A Practical Route to
Cloud Print Management
Many organisations are moving towards cloud print management as part of wider infrastructure modernisation.
The challenge is not whether cloud delivers benefits — it’s how to transition without disruption.
For some, adoption is straightforward. For others, legacy systems and operational constraints require a phased approach.
We help organisations evaluate their current environment and build a migration path that aligns with business and IT priorities.
Cloud adoption is a journey, not a switch.
Industry
Recognition
Independent recognition from Keypoint Intelligence reflects Xerox’s continued investment in workplace print, security and cloud technologies.
Customer Testimonials
Real-world results from organisations who partner with Xeretec
"Since partnering with Xeretec, we have benefited from their expertise, dedicated account management and access to the portal which offers all the valuable insights of our MS license volumes, empowering us to make informed decisions regarding our usage. The healthcheck conducted by Xeretec was incredibly enlightening and enabled Freedom Fibre to optimise the value derived from our Microsoft licenses effectively."
Neil Ryalls
UK Systems Manager
Ready to Explore
Xerox Workplace Solutions?
Choosing the right print management solution starts with understanding your current environment—not simply selecting software.
Whether you’re reviewing print security, evaluating cloud print management or assessing alternatives to your existing platform, we can help you:
- Identify inefficiencies and risks
- Compare cloud and on-premise options
- Develop a practical deployment strategy
- Align print management with wider IT objectives
FAQs
Find answers to common questions about Xerox Workplace Solutions.
Xerox Workplace Solutions is Xerox’s print management platform for secure printing, user authentication, mobile printing, reporting and administration. Xerox Workplace Cloud and Xerox Workplace Suite are the two deployment models within Xerox Workplace Solutions. Workplace Cloud is a cloud-hosted version designed to reduce infrastructure and support cloud-first IT strategies, while Workplace Suite is a self-hosted version designed for organisations that require greater control and on-premise deployment. Both provide the same core Workplace Solutions functionality, with the choice depending on IT infrastructure, security requirements and cloud strategy.
Workplace Cloud is a cloud-hosted solution that reduces on-premise infrastructure, simplifies administration and supports cloud-first IT strategies. It also includes cloud-native capabilities such as enhanced analytics, centralised reporting, multi-site management and home worker print tracking, making it well suited to hybrid and distributed workforces. Workplace Suite is a self-hosted solution designed for organisations that require greater local control over their print environment. It is typically used where data residency, security policies or existing infrastructure requirements mean systems must remain on-premise, while still delivering secure print release, authentication and core print management functionality.
Yes. Users can securely print from multiple devices and locations, supporting hybrid and mobile working models.
It works across mixed fleets but is often most effective in Xerox environments due to deeper integration and functionality.
It depends on your environment, security requirements and IT strategy. We typically assess this before making any recommendation.