Publish date: 08.10.25

For many organisations, SharePoint has become the backbone of collaboration and document management. Teams rely on it daily to share files, manage projects, and keep business moving. But there’s a hidden issue many businesses are now facing: storage usage is spiralling, and costs are rising fast.


What starts as a convenient tool can quickly become an expensive challenge

That’s why we offer a free SharePoint assessment to help you quickly understand where your storage is going — and how much you could save.

Common SharePoint Storage Challenges for Businesses

  • File sizes keep growing: High-resolution images, presentations, project files, and video content quickly consume space.
  • Data is rarely deleted: Old versions, duplicates, and “just in case” uploads often remain far longer than needed.
  • Storage costs scale fast: Standard allocations get used up quickly. Customers downgrading 365 licences often don’t realise storage allocations shrink too.
  • Cold storage creates barriers: Some solutions move files into low-cost storage, but at the cost of productivity — slower access and clunky retrieval.

For many organisations, SharePoint has shifted from being a collaboration enabler to a silent drain on budgets and productivity.

How Xeretec’s SharePoint Assessment Service Helps

At Xeretec, we work with businesses across sectors to uncover and address hidden inefficiencies in their SharePoint setup. Our SharePoint Assessment Service is designed to:

  • Analyse your storage usage: Spot duplicates, outdated versions, and oversized uploads.
  • Identify quick wins: From archiving strategies to automated clean-up rules.
  • Optimise file handling: Recommendations that fit how your teams actually work.
  • Reduce storage costs: Cut SharePoint storage spend by up to 50%.
  • Keep the same user experience: Archived files remain visible in SharePoint and accessible with a single click.
  • Future-proof your setup: Ensure long-term cost control and efficiency.
More Than Just Cost Savings

Controlling SharePoint storage isn’t just about saving money. It’s about reinvesting those savings into what matters most — new technology, employee development, or customer-facing improvements.

It’s also about productivity. A leaner, better-structured SharePoint helps teams find files faster, collaborate more effectively, and avoid digital clutter. And because archived files still appear in SharePoint, employees don’t have to change how they work.

Take Control of Your SharePoint Costs

If your SharePoint storage bills are spiralling, or if your teams are struggling with bloated, unstructured data, Xeretec can help.

Up to 50% storage savings is just the beginning. The real win is reclaiming control over your data, your costs, and your ability to focus on what matters most — running and growing your business.

Book your free SharePoint assessment today.

Click here to book via Gemma’s calendar