Publish date: 21.01.26

Print may seem like an afterthought in a world dominated by the cloud, but it’s still one of the biggest unmanaged costs and security risks for hybrid organisations. Luckily, there’s a solution. Modern print management solutions do more than connect devices: they enable secure, flexible, and centrally governed workflows for a distributed workforce. That’s why Xerox Workplace Cloud which was recently honoured with a BLI 2026 Pick Award is gaining traction as more organisations re-think what ‘print’ means in 2026.

Abandoned print jobs, wasted paper and toner, and unmanaged printers quietly add up, both in cost and risk. For IT teams, tracking usage and enforcing policies is especially tricky in hybrid or remote workplaces.

Without a modern approach, print can remain a hidden drain on resources and a potential security vulnerability.

A Cloud-First Solution That Works

Xerox Workplace Cloud puts IT in control while keeping printing simple for users.

“What stood out about Xerox Workplace Cloud is how natural it feels for employees, while IT still keeps policy and visibility in one place,” said Keith Haas, Solutions Analyst at Keypoint Intelligence. “People can print the way they always have and then release the job when they’re at the device, which helps cut down on abandoned pages. Signing in can be as simple as a badge, PIN, or mobile option, and users can quickly review the job, make basic changes like colour or duplex, or delete it before anything prints. For administrators, the centralized reporting, including visibility into home vs. office activity, helps them understand usage patterns, manage quotas and rules with confidence, and reduce unnecessary spend.”

Key Features and Benefits:

  • Security: Prevents unauthorised access with card, mobile, or password authentication; enables secure release of print jobs.
  • Cost Control: Set print rules (e.g., restrict colour), track usage, and generate reports for departments or projects.
  • Mobility: Supports remote and mobile workers with secure print submission from anywhere.
  • Print Management: Pull printing (secure release from any device), job modification before printing, and integration with Xerox ConnectKey.
  • IT Simplification: Centralised administration reduces management overhead.
  • Mixed-Fleet Support: Works for both Xerox and non-Xerox devices.

Award-Winning Recognition

Being named a BLI 2026 Pick Award winner underscores Xerox Workplace Cloud’s strengths in usability, security, and administration.

“Xerox Workplace Cloud delivers the security, flexibility, and control organizations need to manage print in a hybrid world. From content-aware security and encrypted cloud hosting to robust print governance and centralized fleet management, our solution helps IT teams protect data, simplify workflows, and reduce waste, all while supporting mixed environments. This recognition underscores our commitment to innovation and client success,” said Billy Spears, Chief Product Development & Delivery Officer at Xerox.

Why Businesses Benefit

Organisations using Xerox Workplace Cloud report:

  • Easier IT management
  • Reduced waste and costs
  • Improved employee productivity
  • Consistent workflows across locations

It’s secure, flexible, and designed for today’s hybrid workplace, balancing employee convenience with IT oversight.

Learn More

As Xerox’s largest UK reseller, we help businesses deploy and support Xerox Workplace Cloud. Get in touch to see how it can transform your print environment.

[email protected]