Publish date: 09.09.25

Artificial intelligence (AI) has already transformed the way we work, from smart assistants and chatbots to predictive analytics and workflow automation. It was only a matter of time before printing caught up. Enter Print AI: the application of AI to print devices, workflows, and document management.

It might sound like a buzzword, after all, “AI” is everywhere today, but Print AI is reshaping efficiency, security, sustainability, and even how businesses think about printing. Some argue it is the biggest shift since the arrival of laser printing. But what exactly is Print AI, and how can your organisation take advantage of it?

What is AI printing?

At its core, Print AI combines machine learning, data analytics, and intelligent automation to make printers and multifunction devices smarter and more responsive. AI-enabled devices can anticipate user needs, detect anomalies, adapt to usage patterns, and integrate with wider IT systems.

Xeretec helps organisations realise these benefits with tailored solutions. For on-site fleets, PaperCut MF provides visibility, control, and insights across printing, copying, and scanning. For remote or cloud-connected devices, PaperCut Hive offers lightweight, cloud-based management for hybrid and remote working environments. Both deliver AI-enabled print management, but they are separate solutions, chosen based on the environment you need to manage.


Smarter, AI-enabled devices

Traditional printers are reactive. They print, encounter errors, and wait for human intervention. AI-powered devices, on the other hand, learn from historical usage, optimise themselves, predict supply needs, and schedule maintenance before problems arise.

Xeretec helps put these capabilities into practice. For organisations managing on-site devices, PaperCut MF ensures your fleet operates efficiently. For businesses supporting hybrid or remote work, PaperCut Hive provides secure, managed printing across cloud-connected devices. Both approaches reduce downtime, streamline workflows, and free IT teams to focus on higher-value projects.

Intelligent print management

Managing print has traditionally been complex, from driver rollouts to usage tracking. AI simplifies this process by providing actionable insights.

  • PaperCut MF delivers analytics and policy management for on-premise devices, helping organisations control costs, enforce eco-friendly defaults, and optimise workflows.
  • PaperCut Hive provides cloud-based management for distributed devices, allowing secure print release, usage tracking, and policy enforcement for hybrid or remote teams.

Choosing the right solution depends on your environment. MF is best for on-site multifunction devices. Hive is ideal for cloud-first or remote setups.


Enhanced security

Printers are often overlooked as endpoints, but they can be vulnerable. AI helps detect anomalies, unauthorised access, or unusual activity.

  • PaperCut MF secures on-site printing, scanning, and copying through features like secure print release and multi-factor authentication.
  • PaperCut Hive provides similar protections for cloud-connected and remote devices, ensuring data security across all locations.

Xeretec integrates these tools into broader cyber-resilience strategies, helping protect sensitive information and maintain compliance.

Smarter document processing

  • PaperCut MF automates on-site document scanning and routing.
  • PaperCut Hive supports cloud-based document workflows for remote or hybrid teams.

With Xeretec’s guidance, both solutions help reduce errors, accelerate processing, and integrate smoothly with systems like ERP or HR platforms.

Supporting sustainability

  • PaperCut MF allows organisations to monitor on-site printing, enforce duplex printing, and reduce consumables.
  • PaperCut Hive extends these benefits to remote or cloud-connected printing environments.

Both approaches support corporate sustainability goals and are tailored to the setup you need.


Predictive analytics and proactive management

  • PaperCut MF delivers insights for on-premise devices.
  • PaperCut Hive provides analytics for cloud-connected printers.

Xeretec interprets these insights to help organisations plan maintenance, replace ageing equipment, and optimise workloads, reducing costs and improving productivity.

Seamless IT integration

Both PaperCut MF and PaperCut Hive are designed to integrate with existing IT environments, including ERP systems, cloud platforms, and document management solutions. Xeretec ensures whichever solution you deploy fits smoothly into your infrastructure, delivering smarter printing without additional complexity.

How Xeretec can help

At Xeretec, we do not just supply print management software. We design, implement, and support intelligent print ecosystems that deliver measurable value. As trusted providers of PaperCut MF and PaperCut Hive, we guide organisations in choosing the right solution for their environment and help them harness the power of Print AI to improve efficiency, security, and sustainability.

Final thoughts

Print AI represents a fundamental shift in how organisations manage print and document workflows. With Xeretec, you can confidently deploy PaperCut MF for on-site fleets or PaperCut Hive for cloud-connected and remote printing, unlocking efficiency, protecting data, reducing waste, and creating smarter, more sustainable printing environments.

The future of print is intelligent, and with Xeretec, it is already here.

Frequently Asked Questions

What is the difference between PaperCut MF and PaperCut Hive?

PaperCut MF is designed for on-site multifunction devices, offering advanced print, copy, and scan management. PaperCut Hive is cloud-based, ideal for remote or hybrid environments, providing secure print release and tracking for distributed devices.

How does AI improve print security?

AI monitors usage patterns, detects anomalies, and prevents unauthorised access. Features include secure print release, multi-factor authentication, and anomaly detection, helping protect sensitive data.

Can Print AI help with sustainability goals?

Yes. AI-enabled print management reduces waste, enforces duplex printing, tracks consumables, and provides actionable insights, supporting corporate sustainability initiatives both on-site and for remote work setups.

Do I need to change my existing IT systems to implement these solutions?

No. Xeretec ensures that both PaperCut MF and Hive integrate seamlessly with your current IT environment, including ERP, cloud, and document management systems.