Xeretec’s Microsoft Assessment Service

Xeretec’s Microsoft Assessment Service

Microsoft 365, Azure, and SharePoint form the backbone of modern business operations, enabling collaboration, cloud productivity, and scalability across departments. But while these platforms bring immense value, many organisations are quietly overspending, often without even realising it.

Xeretec’s Microsoft Assessment Service helps businesses identify these inefficiencies, optimise their Microsoft environment, and strengthen security, all while uncovering significant cost savings.

On average, organisations see savings of up to 26% on Azure, 50% on SharePoint storage, 36% on Microsoft 365 licence costs, and 10–20% by replacing third party security tools with Microsoft security products.

Where Costs Spiral Out of Control

Many businesses are unaware of how quickly Microsoft costs can escalate. Here are examples of what we see time and time again:

• SharePoint storage is advertised as free, but duplicate files, archived projects, and legacy content quickly use up free space — leading to expensive storage add-ons.
• Microsoft 365 licences may be purchased or allocated without monitoring, leaving underutilised or unused seats. With annual turnover of 12–20%, licence management is a major challenge.
• Azure resources often remain active without monitoring, generating unnecessary monthly charges.
• Many businesses buy third-party security products despite Microsoft licences already including comparable security tools.

Individually, these issues may seem minor, but together they can add tens or even hundreds of thousands of pounds to annual IT spend. Addressing these inefficiencies is crucial for regaining control.

The Hidden Risk of Duplicate Security

A significant area of overspend is duplicate security tooling. Many organisations pay for third-party products for email, endpoints, and identities, creating unnecessary costs and a fragmented security strategy.

Multiple tools from different vendors often fail to integrate, leaving organisations without a full view of their threat landscape. This siloed approach requires extra time to manage across multiple platforms.

Microsoft 365 licences already include security products in many plans, meaning most organisations are paying twice for the same protections.

By identifying duplication, the Microsoft Assessment Service enables businesses to redirect spend, strengthen their overall security posture, and ensure investments target advanced threats instead of redundant tools.

A Flexible Approach to Optimisation

Every organisation’s Microsoft environment is different — which is why assessments are tailored to what matters most. Review all areas (Azure, SharePoint, Microsoft 365 licences, and security tooling) for a full picture, or focus on the areas of greatest concern.

The assessments are free of charge and deliver a clear roadmap of actionable recommendations. They are quick to complete, giving your company greater visibility and control.

Organisations purchasing licences via Xeretec also gain access to our consultants and tooling, allowing continuous monitoring and quarterly reviews to keep environments fully optimised and secure.

Customer Success Story

“We recently moved our Microsoft licences to Xeretec and have seen real, measurable benefits since making the switch. Right off the bat, we achieved a 19% cost saving, but the real value came from the added visibility and control we gained through their services.

Xeretec hasn’t just helped us save money — they’ve helped us work smarter, safer, and more strategically. Highly recommended.”

Denis Kissane, IT, Data, and Security Compliance Lead, PulseLearning

Business Outcomes

• Marketing Agency: 42% SharePoint storage saving (£14K)
• Oil Supplier: 17% Azure saving (£19K)
• Charity: 20% cyber security consolidation saving (£10K)

These results show that even mature Microsoft environments can uncover significant savings without compromising service or security.